An employee space inside Kipmi, the digital identity wallet
By offering your employees the Kipmi digital identity wallet, you are providing them with a truly secure space for the fully compliant exchange of data, identity attributes and documents.
Sharing and requesting official documents, qualified electronic signatures for employment contracts and amendments, management of physical and software access rights, sending electronic registered letters, sending official HR communications. Kipmi allows you to manage all these time-consuming and regulated administrative activities, making your life easier and allowing you to focus on supporting your employees.
KYC (Know Your Customer) solution
Our eIDAS-qualified KYC solution revolutionises the recruitment and onboarding process. No more time-consuming and risky manual checks of identity documents. The solution automates the validation of supporting documents, verifies the authenticity of documents in real time and secures the entire hiring process. Recruiters save valuable time while ensuring regulatory compliance.
Integration with your existing HR tools enables seamless management of candidate data, with full traceability of the checks carried out. The solution automatically detects fraud attempts, protecting your company against the risk of identity theft. Data is encrypted and stored securely, complying with GDPR requirements and facilitating compliance audits.
Electronic registered letter (ERL)
Our qualified Electronic Registered Letter service simplifies the management of sensitive HR communications. Send important notifications (contract amendments, sanctions, contractual terminations) securely and with probative value. This solution eliminates postal delays, reduces mailing costs and guarantees full traceability of exchanges. Electronic acknowledgements of receipt are automatically archived and time-stamped.
The registered letter integrates perfectly with your existing HR processes, allowing documents to be sent in bulk or individually. Automatic notifications and the tracking dashboard offer real-time visibility on the status of shipments. The solution complies with the strictest legal requirements and simplifies the management of evidence in the event of a litigation.
Electronic signature
Simplify your HR processes with our certified electronic signature solution. From signing contracts to internal administrative documents, offer your teams a smooth and fast experience, reducing the time and stress associated with administrative procedures. Compatible with our digital identity wallet and leading HRIS platforms, the solution allows you to sign sensitive documents (contracts, company agreements, official reports, expense reports) in just a few clicks from any device, while automatically synchronising data and files.
Security is ensured thanks to end-to-end encryption, strong authentication and a complete audit trail. Signed documents are archived in a certified digital safe, accessible 24 hours a day. This solution reduces processing time by 90%, eliminates printing and postage costs, and improves the employee experience with automatic notifications and real-time tracking. New employees can even sign their contracts before they arrive, speeding up their integration.
Digital safe
Our digital safe centralises and secures all sensitive HR documents. Pay slips, contracts and administrative documents are accessible 24/7 via an intuitive interface. The solution guarantees data confidentiality thanks to end-to-end encryption and strong authentication. Customisable access rights ensure granular control of documents according to user profiles. Automated archiving and intelligent document classification significantly reduce the administrative burden. Employees have easy access to their personal documents, while HR teams benefit from an organised overview. Integration with leading HRIS platforms via API enables automatic synchronisation of data and documents.
